What it costs, and what is still left to pay.
Every deposit, every payment and every bill for the event, next to the guest list your RSVPs come into. The cost of the menu recounts itself from the answers, and the bottom line stays honest.
The expense plan
What is paid and what is left, line by line
Venue costs in one group, all your other suppliers in another. Tap a line or the venue bill and add a payment: the paid and left columns, and the totals above them, recount on their own. Untick “Price includes VAT” and the plan adds 18%.
Venue costsMeals, staff and tips
Additional expensesEveryone else you hire
How it is tracked
Written the way you actually pay
Point at a card, or tab to it, and it turns over to say more.
A deposit, then the rest
Every payment on its own line
There is no single “already paid” box. A line holds its payments, each with an amount, a date and a method: cash, bank transfer, Bit, PayBox or other.
One bill for several lines
Meals, waiters and tips on one invoice
The venue sends one invoice for meals, waiters and tips. Combine those lines into a named bill and record each payment against the bill.
With VAT or without
The price as it is in the contract
Mark whether a price already includes VAT. If it does not, the plan adds it at the rate of the country you set: 18% in Israel.
Tips that count themselves
A share of the menu, or a sum you set
Set the tip as a share of the menu cost, so it grows with the number of guests, as a fixed sum, or as a share of any amount you choose. Enter how many waiters the venue brings and the waiters line recounts.
Another currency
Dollars or euros, at today’s rate
Paid the band in dollars or euros? Enter it as it was paid. The plan converts it to its own currency and offers the current rate.
Your own categories
Ready-made rows, and your own
Ready-made rows from the start, your own categories with “Add category”, and a note on any line for what you need to remember.
From the guest list
The venue counts plates. So does your plan.
The number of planned guests starts from the replies you collected, so the meal lines follow the RSVPs instead of a figure you retype. Change it by hand when you know better.
- Adult and child meals, waiters and supplier meals as ready-made venue lines
- Tips as a share of the meals, a fixed amount, or a share of an amount you choose
- VAT included in a price, or added on top for the country you set
Gifts and the balance
How much of it the gifts cover
Set what you expect per adult and per child, and the plan works out the expected gifts from who said yes, or from who really came. Next to it: what you actually received, guest by guest, and the balance after it.
Your gift assumptions
- Expected gifts
- ₪19,100
- Gifts received
- ₪16,400
- Left to pay
- ₪45,820
What needs attention now
- 7Unpaid balances in key categories
- 12Guests who came with no gift recorded yet
- 6Fewer people came than said yes
Early access
Keep the money on the same list as the guests
InviteBerry is already running real events. Join the early access list: early-access members come first.
Who keeps the money
Parents can keep the plan without touching the guest list
When the parents pay for part of the evening, give them the host role. They keep the expense plan and record what each guest gave, and that is all they change.
Owner
The couple, the family
Everything, plus the team
Sees the money
Editor
A trusted helper
Runs the money together with guests, messages and the site
Sees the money
Host
The parents, the client
Keeps the expense plan and records gifts. No guest edits, no messages
Sees the money
Photo moderator
Whoever looks after the gallery
Never sees the money
No access
Plainly
What it does not do
It is not accounting
A clear summary for the people organising the event: what was spent, what was received, where promises and reality differ.
No money passes through us
A gift or a payment you note here is your own record. Nothing is charged, collected or transferred.
No bank or card connection
Payments are entered by you or your helpers, the way they were made.
No payment reminders
Keep a deadline in the note on its line, where everyone working on the plan can see it.
Export to Excel
Export the tab you are on to Excel: the summary with its attention list, the plan by section, or the gifts per guest with your filters.
Instead of the spreadsheet
A budget file, or a plan that is joined up
How the money for an event is usually kept, next to how it is kept here.
| The job | The usual way | With InviteBerry |
|---|---|---|
| Deposits | A note in someone’s phoneWho paid what, and when, is a guess a week before the day. | Each payment on its line, with a date and a method. |
| The venue invoice | One PDF, many rowsSplit the invoice across the rows by hand, again after every payment. | One bill over its lines, every payment recorded against it. |
| Headcount | Retyped from the RSVP listThe meal count is right on the day you typed it. | Planned guests start from the replies. |
| Gifts | A list of envelopesNames, amounts and currencies in a notebook nobody else can open. | Money or an item, recorded per guest. |
| Parents | The whole file sharedWhoever opens the budget can also open everything else. | The host role keeps the plan and can read the guest list, not edit it. |
| A file, a notebook, a chat | One plan |
Built for
Who keeps the budget here
Couples
Planning one evening with a venue, a photographer, a band and a list of deposits.
Parents who pay
Covering part of the costs and wanting to see the numbers without running the whole event.
Bar and bat mitzvah families
The hall, the photographer, the DJ, and gifts from three generations of guests.
Planners
Keeping a client’s plan in order, with the client looking on as a host.
Also in the box
- Included
Team roles
Owner, editor, host and photo moderator, so every helper sees only what their role needs.
- Included
Event archive
Export the whole event to one spreadsheet with a PDF report, and bring it into a new event later.
- Included
Activity log
Who did what and when, kept for a year, for everyone working on your event.
- Included
Calling rounds
For the guests who have not answered: a ready list to work through from your own phone, each answer marked as you go. Or hand it to someone you trust with a private link.
- Enabled per event
WhatsApp assistant
Guests RSVP by tapping a reply in WhatsApp, and the assistant answers their questions from your published event site.
- Paid add-on
Reception desk
Whoever meets your guests types the name a guest gives, finds the party, says the table, marks everyone in with a tap and writes down anyone not on the list.
- Included
Finance export to Excel
The summary, the expense plan by section or the gifts per guest, exactly as filtered on screen.
The organiser panel
The money is one part of the panel
Gifts and who came, the people who help you, and the thank-yous that close the evening. Tap a tab.
Who came, and what each guest gave
Record each gift as it comes in, money or an item. The panel puts who came next to who said they would.
- Gifts per guest: money or an item, with amount and currency
- Real attendance next to the RSVP count, with every mismatch flagged
- The thank-you round starts from who really came
- Noa LeviMoney₪ 1,200
- Дима ВолковMoney₪ 800
- אורי כהןItem
- Maya PeretzMoney₪ 1,000
Helpers see only what their role needs
Invite an editor or a photo moderator by email, move them between roles, pause or remove them. Hosts follow along without touching anything they should not.
- Editors run guests, messages, seating, money and the site
- Hosts read the list and the plan, record gifts and moderate photos
- Photo moderators see the gallery and nothing else
Send to everyone, or only the people you pick
Save the dates, invitations, event-day reminders and thank-yous, by WhatsApp or SMS. Each guest gets the text written for their language.
- Everyone, or a hand-picked list filtered by side, reply or WhatsApp status
- A written text for each language, never a machine translation
- An optional personal link, and an unsubscribe link in every message
Questions
Questions about the budget
Tap a question to see the answer
- No. Most people start with the venue and the big suppliers, then add the small items as the invoices arrive. The totals follow whatever is filled in.
- Yes. Enter it in the currency it was paid in; the plan converts it to its own currency and offers the current exchange rate.
- No. The finance screens are your own record and move no money.
- Yes. What a person sees and changes depends on the role you give them. Parents who pay for part of the evening, for example, can get the host role: they keep the expense plan and record gifts, but do not edit the guest list or send messages.
- No. Keep the deadline in the note on its line, where everyone working on the plan will see it.
- In the panel, your event’s team sees them: owners and editors, and hosts, who keep the expense plan with you. A photo moderator and your guests see none of it. Every export of a file with personal data is written to the event’s activity log.
- Yes. The owner exports the whole event: one Excel file with each part on its own sheet, plus a PDF summary. The same Excel file can restore the event into a new, empty project.
Get early access
Early access and special conditions for early adopters.