Hall objects, where they stand
- Stage
- Screen
- Dance floor
- Musicians
- Buffet
- Bar
Seating
Everyone at the right table, without the spreadsheet.
Build the hall, set who sits together and who is better kept apart, and seat the guests from the answers they already gave you. Then print the plan for the venue.
The hall plan
A plan that says what each table is
Rooms, tables and objects in the proportions of your hall. Every table carries how full it is and one line underneath: the group sitting there, the sides, or the replies. Tap a table.
Line under each tableEach table’s line, by number
Main hall
Terrace
Stage
Dance floor
Bar
- Head table: Bride’s family
- Table 2: Grandparents and cousins
- Table 3: Bride’s family
- Table 4: Groom’s family
- Table 5: University friends
- Table 6: From work
- Table 7: Kids
- Table 8: Army friends
- Table 9: Nobody is seated here yet.
- Table 10: Groom’s family
- Free
- Taken
- VIP
- Warning
- Keep-apart conflict
How it goes
From an empty hall to a printed map
- 01
Build the hall
Rooms and their shapes, seats per room, a stage, a bar and a dance floor. Come back to the same screen months later.
- 02
Say who sits with whom
Groups that should sit together and pairs that should not, straight from your guest list, sides included.
- 03
Seat, then check
Drag guests in, tap them in on a phone, or run smart seating. A warnings list takes you to every table that needs you.
- 04
Hand it over
Table cards, per-table charts and a map of the whole hall; the charts and the map show a preview first.
Groups and rules
The family politics, written down once
Tell the plan who belongs together and who should not share a table. Smart seating follows it, and the plan marks any table where a rule is broken.
From the guest list
- Seat togetherGrandparents and cousins9
- Seat togetherUniversity friends12
- Seat togetherFrom work8
Keep apart
Uncle BorisUncle Misha
Marked on the plan if they end up at one table
- “Fill the free seats” on one table draws on the group already sitting there, then on its side
- A guest who declines keeps the seat until you remove them, and the plan warns you
- Up to three seating variants side by side, one of them marked final
Smart seating
Rooms, shapes, rows
The hall you actually booked
Several named rooms, round or L-shaped, with the wall between two of them taken away when it is really one open space. Tables keep to the floor that exists.
Seven table shapes
- Roundup to 24
- Squareup to 24
- Rectangularup to 24
- Ovalup to 24
- Longup to 40
- Serpentineup to 40
- U-shapedup to 40
Rows of chairs for the ceremony
No tables at all: real seats in rows, with aisles, VIP rows and accessible places, kept inside the room.
- VIP row
- Aisle
- Accessible place
Settings per room
People per table, table shape and arrangement are set room by room, and each room can be rebuilt without touching the others.
Paid add-onEnabled per event
AI floor plan
Upload the venue’s drawing, get the hall (Paid add-on)
With the AI floor plan switched on for your event, AI reads an image or PDF of the hall plan and proposes its rooms and tables. You check them and keep going.
- 1Upload
An image or a PDF of the hall drawing from the venue.
- 2Fit it to the hall
Mark a stretch whose length you know and enter it: the drawing fits itself to your hall.
- 3AI proposes
Rooms and tables appear over the drawing, ready to adjust.
It never seats or moves a guest.
Without the paid add-on you can still upload the drawing and build the hall over it by hand.
Early access
Seat your guests from the answers they gave
InviteBerry is already running real events. Join early access and we will help you set up your event.
For the venue
Everything the venue team asks for
The plan leaves the planner as files and paper, each made for the person who will hold it.
Whole-hall map
The whole hall on one page, every table in its place and at its angle. No guest names: those are for the table cards.
Per-table charts
One table to a page on A4, Letter or A5, in Hebrew, Russian or English, whatever your screen language.
Table cards
A card per table with the names of the people sitting there.
Excel and CSV
The seating as a spreadsheet, for anyone who wants their own copy.
The charts and the hall map show a preview before they print.
The small things
Made for the week everything changes
Saves itself
A few seconds after your last change, with a word beside the plan saying it is saved.
Seating on a phone
A screen of its own: tap a guest or a whole group, then tap the table.
Plan, list or cards
The same tables three ways. List and cards seat by picking, from a keyboard too.
Marks on the chair
VIP, accessible and switched-off seats, each a badge on the seat itself.
Hall overview
The whole hall at a glance; tap a table and the plan flies to it.
Read-only when it should be
Hosts can look without moving anything, and the plan locks once the event has passed.
Instead of
Paper, Excel and a family chat, or one plan.
How seating usually gets done, next to how it works here.
| The job | The usual way | With InviteBerry |
|---|---|---|
| The hall | A sketch from the venueRedrawn by hand every time a table moves. | Rooms, table shapes and objects on one plan. |
| Who sits with whom | Sticky notes on paperThe rules live in someone’s head. | Groups and keep-apart pairs the plan checks. |
| Late replies | An Excel sheetRetype and recount after each answer. | Seats come from the guest list your guests answer into. |
| Grandparents | One language for everyoneHalf the family cannot read the chart. | Charts print in Hebrew, Russian or English. |
| Helpers | Photos of the plan in a chatEveryone edits a different copy. | Editors arrange, hosts look. |
| The venue | A document pasted togetherBuilt again the night before. | Hall map, charts and table cards from the plan. |
| Copies that disagree | One plan |
Built for
Who plans seating here
Couples and families
Two sides, three generations and a hall that is never quite big enough.
Parents of a bar or bat mitzvah
Classmates at one end, grandparents near the stage, everyone on one plan.
Event planners
Several plans at once, with helpers who see only what their role allows.
Venue and hall managers
A map of the whole hall and charts per table, in the language your team reads.
Also in the box
- Paid add-on
Reception desk
Whoever meets your guests types the name a guest gives, finds the party, says the table, marks everyone in with a tap and writes down anyone not on the list.
- Included
Calling rounds
For the guests who have not answered: a ready list to work through from your own phone, each answer marked as you go. Or hand it to someone you trust with a private link.
- Enabled per event
WhatsApp assistant
Guests RSVP by tapping a reply in WhatsApp, and the assistant answers their questions from your published event site.
- Included
Team roles
Owner, editor, host and photo moderator, so every helper sees only what their role needs.
- Included
Event archive
Export the whole event to one spreadsheet with a PDF report, and bring it into a new event later.
- Paid add-on
AI floor plan
Upload an image of the hall plan and AI reads it into the seating tool.
- Included
Seating variants
Keep up to three versions of the plan side by side and mark one final.
- Included
Seat marks
VIP, accessible and switched-off seats, each a badge on the chair, with a legend that names it.
The organiser panel
What fills the plan, and what comes after it
The seating plan reads the same guest list as everything else. Three tabs of the panel around it.
Every reply, the moment it arrives
Answers from WhatsApp, SMS, the invitation site and phone calls land in one guest list, with how many people each guest brings.
- Attending, waiting and not coming, counted for you
- Each answer shows how it arrived: a message, the site or a call
- Each guest's RSVP history, answer by answer
inviteberry.com/admin/guestsExample
Search guests…
All 142Attending 118Pending 24
- Noa LeviENAttending+1
- Дима ВолковRUAttending+2
- אורי כהןHEAttending
- Maya PeretzENPending
- Игорь СоколовRUAttending+1
- תמר אזולאיHEPending
4 / 6
Who came, and what each guest gave
Record each gift as it comes in, money or an item. The panel puts who came next to who said they would.
- Gifts per guest: money or an item, with amount and currency
- Real attendance next to the RSVP count, with every mismatch flagged
- The thank-you round starts from who really came
Helpers see only what their role needs
Invite an editor or a photo moderator by email, move them between roles, pause or remove them. Hosts follow along without touching anything they should not.
- Editors run guests, messages, seating, money and the site
- Hosts read the list and the plan, record gifts and moderate photos
- Photo moderators see the gallery and nothing else
Questions
Seating, asked and answered
Tap a question to see the answer
InviteBerry[email protected]
- Yes. Seat whoever you like by hand, and when you run smart seating you choose whether guests who have not replied get seats too.
- The seat stays theirs on screen and the plan warns you that a declined guest is still seated. You take them off; nothing moves by itself. Printouts already treat that seat as free.
- No, it is a paid add-on, switched on per event. It reads the venue’s drawing and proposes rooms and tables; it never seats anyone. Uploading the drawing and building over it by hand works without it.
- Up to 24 seats on most shapes, and up to 40 on the long, serpentine and U-shaped tables, which is what those are hired for.
- A map of the whole hall, per-table charts and table cards, or the seating as Excel or CSV. The charts print in the language you pick.
- Yes. Give them the host role to look, or the editor role to arrange. A host sees the plan read-only.
- Yes. The owner exports the whole event: one Excel file with each part on its own sheet, plus a PDF summary. The same Excel file can restore the event into a new, empty project.
- Not on your own yet. The platform already runs real events in early access, and the public launch in Israel is in Q4 2026. Join early access: its members come in first.
- Pricing is announced at the public launch. Join early access before then and we will email you a special offer.
Get early access
Early access and special conditions for early adopters.