Invitations on WhatsApp, replies counted in one panel, seating planned, and a role for your client that lets them follow along without breaking anything.
An illustration with sample guests and a design that shows the general idea, not the details of the platform. The panel shows one event at a time: you switch between your events with one login.
Built for
Five kinds of professional, and what each gets from InviteBerry today.
One client at a time: your client can be a host who follows the list and the seating, and their guests are written to on WhatsApp in three languages.
A team on several events, with a role for each person and a record of who did what.
The live guest list and seating on a phone, calling rounds a helper works from a link, and the reception desk (paid add-on).
Seating you can print, and the reception desk (paid add-on) at the door.
Personal invitations on WhatsApp, speaker and sponsor sections for conferences, and a host role for the client company.
Two ways in
The product is the same for both. What differs is what you reach for first.
For planners
For agencies, early access
Whatever the event, the same panel runs it
How a planner runs an event here
Three steps from the first call to the last guest through the door.
Events are set up with us ahead of the public launch: there is no self-serve creation yet. A setup wizard then walks you through every setting a guest will see.
Owner, editor, host and photo moderator: each role sees only what it needs, and your client can be a host.
Replies are counted as they arrive, and those who have not answered wait on a ready calling list for you, or a helper with a link, to call. On the day, the reception desk (a paid add-on) finds each guest by name in any alphabet.
The organiser panel
Seven of the things your team does every day, in the order a planner reaches for them. Tap a tab.
Invite an editor or a photo moderator by email, move them between roles, pause or remove them. Hosts follow along without touching anything they should not.
Save the dates, invitations, event-day reminders and thank-yous, by WhatsApp or SMS. Each guest gets the text written for their language.
Answers from WhatsApp, SMS, the invitation site and phone calls land in one guest list, with how many people each guest brings.
Three ready rounds: save the date, no answer yet, thank-yous. Call from your own phone and mark each answer with a tap, or hand a round to a parent by private link.
Record each gift as it comes in, money or an item. The panel puts who came next to who said they would.
Every upload is screened automatically and, by default, waits for you to publish it. What the screening holds and removal requests arrive in the same place.
Start from your venue’s link, write once, and publish one address that every guest opens in their own language.
The invitation
Choose the event, name it and set the language. What you make here is the invitation your client’s guests receive, just below.
For every guest
The invitation you made above, as it arrives: big buttons, plain words, their own language. No app to install and no account to create. Tap a reply and watch your panel count it.
Try it as a guest: tap a reply
invite you to their wedding
Thursday, 17 June 2027
Open the invitation siteLive demos
Everything here works right on the page. Nothing is saved, and nothing is sent.
Pick the event, type the names, choose one of the designs and the language: the card follows as you go.
Tap a reply in the invitation: the organiser’s list counts it at once. Switch the guest’s language below.
Like a photo, save it to a folder only you see, or pick a few to download. Included with every event.
Pick one of the site builder’s eleven themes, the event, the names, the date and the sections: the preview rebuilds at once.
Drag a guest or a whole party onto a table, or tap the armchair to choose one. A table that is too small says so.
Pick the message: invitation, reminder, event-day message or thank-you. Each goes to its own guests by default. Check how it looks in WhatsApp and send; here the queue only pretends.
Add a category, record a payment, and watch paid, left and the totals follow.
Mark each guest’s gift as money or an item and type the amount: you see at once who gave what was expected, less, or nothing yet, and the totals follow.
The guest side, in one place
How the guest side of an event is usually run, next to how it works in InviteBerry. It sits beside your proposal and invoicing tool and does not replace it.
| The job | The usual way | With InviteBerry |
|---|---|---|
| Guest list | A spreadsheet per clientCopies of the same list, and nobody sure which one is current. | One guest list per event, imported from a spreadsheet or from WhatsApp contacts. |
| Replies | WhatsApp chats and callsAnswers scattered across threads, then retyped into the list. | Guests reply with one tap, in their own language, and the answer lands in the list. |
| Client updates | “Where are we?” messagesYou assemble a status by hand every time the client asks. | A client who is a host follows the list, the seating and message delivery on their own. |
| Seating | A chart in a design toolRedrawn after every change, then sent to the venue as a file. | A drag-and-drop planner with groups and keep-apart rules, printed when it is final. |
| Team access | The whole list shared with every helperHelpers see everything, and nobody can tell who changed what. | A role per person, and an activity log of who did what, kept for a year. |
| The door | A printed listNames spelled one way on paper and another at the entrance. | The reception desk (paid add-on) finds a guest by the name typed at the door, in any alphabet. |
| Photos | A shared drive linkLinks get lost, and anyone with the link can add anything. | A gallery behind a sign-in, with every upload screened automatically. |
| Seven places to check | One panel per event |
Roles in practice
Your client can be a host: they follow the list and the seating, record gifts and moderate photos, and cannot message guests or change the plan. The limits are enforced by the server and the database rules, not only by hiding buttons.
| What each role can do by default | OwnerEverything, plus the team | EditorA trusted helper, day to day | HostThe client the event is for | Photo moderatorThe gallery, nothing else |
|---|---|---|---|---|
| Guest list and replies | Yes | Yes | Read only | No |
| Seating plan | Yes | Yes | Read only | No |
| Send messages, bulk sends included | Yes | Yes | No | No |
| Message delivery statuses | Yes | Yes | Read only | No |
| Gifts recorded per guest | Yes | Yes | Yes | No |
| Photo moderation | Yes | Yes | Yes | Yes |
| Site builder | Yes | Yes | No | No |
| Activity log | Yes | Yes | No | No |
| Project settings and the team | Yes | No | No | No |
These are the defaults. Whoever hands out the roles can change them for one specific person: open something beyond the role, or close what that person does not need. How many helper seats an event has is part of its plan.
For the guests who have not answered: a ready list to work through from your own phone, each answer marked as you go. Or hand it to someone you trust with a private link.
Whoever meets your guests types the name a guest gives, finds the party, says the table, marks everyone in with a tap and writes down anyone not on the list.
Upload an image of the hall plan and AI reads it into the seating tool.
Guest photos that passed screening play as a slideshow on the venue projector.
Guests RSVP by tapping a reply in WhatsApp, and the assistant answers their questions from your published event site.
Write your invitation site in one language and AI drafts the missing ones, marked for you to review.
Guests will find the photos they appear in. It is switched off for now and is coming soon.
Seven event types each come with their own written texts, in Hebrew, Russian and English.
A coordinator can send a guest list in by WhatsApp, into an event they belong to.
People off the guest list, such as a photographer or a relative of the client, can be given the gallery, up to a limit set in the event’s plan.
Organiser accounts can be protected with an authenticator app.
Lay out a photo book from the best of the shared gallery; ordering it in print is coming soon.
Questions planners ask
Tap a question to see the answer
Early access and special conditions for early adopters.
