Who came, what they gave, and who still needs a thank-you.
After the event, record how many people really came and who gave what. Then send the thank-you messages.
The evening after
The bag of envelopes, one row per guest
Enter gifts in bulk once the event is over: money or an item, in its own currency, next to how many companions each guest said they would bring and how many really came. Try it: change who came, or mark a thank-you.
- Said yes
- 12
- Came
- 9
- Gifts recorded
- 5
- Came, not thanked yet
- 3
| Guest | Said yes | Came | Gift | Thank-you |
|---|---|---|---|---|
| Rina & David Levi | 2 | 2 | Money₪ 1,200 | Message sent |
| Olga Petrova | 1 | 1 | ItemDinner set | |
| The Cohen familyFrom the whole invitation | 4fewer than promised | 3fewer than promised | From the whole invitationMoney₪ 1,500 | |
| Yossi Mizrahi | 2Did not come | 0Did not come | Money$ 200 | |
| Anna & Mark Weiss | 2 | 2 | Nothing recorded | |
| Tsega Alemu | 1 | 1 | Money₪ 500 | Thanked by phone |
Names and amounts are illustrative.
Three steps, the week after
From a pile of envelopes to the last thank-you
- 01
Record who really came
The real headcount, adults and children, next to what each guest answered. Every guest who came fewer or more than promised is flagged for a second look.
- 02
Note each gift on its guest
Money with its amount and currency, or an item with a few words about it. One envelope for a whole family is marked once, as from the whole invitation.
- 03
Say thank you to the right people
The thank-you round starts from who came and shows who has not been thanked yet, by message, in person or by phone.
Thank-yous
A thank-you that fits the guest
The wording adapts by itself: whether the guest came, and whether a gift is recorded. Four phrasings, no settings. Pick a guest below and read what they get.
Guests who came are invited to add their own photos.
Every kind of thank-you, in one record
- By messageWhatsApp or SMS, in the text written for each guest’s language.
- In personNote “thanked personally”, with how and by whom.
- By phoneA ready list of who to thank by phone, for you or a parent to call.
Thanked someone in person? You are warned before an automatic message follows it.
Sample wording.
Early access
Close the event properly.
Join the early access list and run your thank-yous from who really came.
Who records what
The family keeps the envelopes. You keep the event.
A planner runs the event; the couple or the parents count the gifts. Each works in their own role and sees only what it needs.
- HostThe couple, the parents or the client
CanRecord what each guest gave, keep the expense plan, read the guest list and seating
NotSend messages or edit guests
- EditorA trusted helper
CanGuests, replies, messages, seating, money and the site
NotProject settings or the team
- OwnerYou, or the planner
CanEverything, including who is on the team
The details that matter afterwards
Small things, already handled
Expected next to received
Set an amount per adult and per child to see a planning figure beside what came in.
Any currency
Each gift keeps its own currency, so shekels, dollars and euros are not mixed in one column.
One envelope, one family
You are warned when an amount is typed for someone whose family envelope is already recorded.
Excel export
The gift list leaves as a spreadsheet, with the filters you set.
Photos follow attendance
When the gallery-access message goes out, only guests recorded as having come are offered uploading.
All on the guest card
Reply, headcount, gift, seat and every message sent, on one page per guest.
After the event
A bag and a spreadsheet, or one list.
How the week after usually goes, next to how it goes in InviteBerry.
| The job | The usual way | With InviteBerry |
|---|---|---|
| Who came | The RSVP countPromised numbers that nobody checks afterwards. | The real headcount next to every reply, differences flagged. |
| Envelopes | A spreadsheet at midnightTyped in late, and rows drift away from the names. | Each gift on its guest’s own row: money or an item, in its currency. |
| Family envelopes | One check for five peopleCounted twice, or credited to the wrong cousin. | Marked once, as from the whole invitation, with a warning if typed again. |
| Thank-yous | A list on paperCrossed out by hand, and someone is always missed. | Starts from who came and shows who is still waiting. |
| Calls to say thanks | MemoryNobody knows who already called Grandma. | A thank-you calling round, logged with the messages. |
| Paper, chats and memory | One list |
Built for
Who this page is for
Couples, the morning after
A pile of envelopes, two families and a list of thank-yous that has to be right.
Parents of a bar or bat mitzvah
Gifts from three generations, in more than one currency, and grandparents who notice a missing thank-you.
Planners and producers
Your clients record their own gifts as hosts. You never handle their money or their envelopes.
Birthdays and family celebrations
A shorter list and the same question afterwards: who came, and did we thank them?
Also in the box
- Included
Calling rounds
For the guests who have not answered: a ready list to work through from your own phone, each answer marked as you go. Or hand it to someone you trust with a private link.
- Paid add-on
Reception desk
Whoever meets your guests types the name a guest gives, finds the party, says the table, marks everyone in with a tap and writes down anyone not on the list.
- Included
Photo screening
Every upload is checked automatically and, by default, waits for you to publish it.
- Included
Team roles
Owner, editor, host and photo moderator, so every helper sees only what their role needs.
- Included
Activity log
Who did what and when, kept for a year, for everyone working on your event.
- Included
Event archive
Export the whole event to one spreadsheet with a PDF report, and bring it into a new event later.
- Included
Gift list export
The per-guest gifts table, with your current filters, as an Excel file.
The organiser panel
Behind the scenes, after the event
The three screens the week after runs on. Tap a tab.
Who came, and what each guest gave
Record each gift as it comes in, money or an item. The panel puts who came next to who said they would.
- Gifts per guest: money or an item, with amount and currency
- Real attendance next to the RSVP count, with every mismatch flagged
- The thank-you round starts from who really came
- Noa LeviMoney₪ 1,200
- Дима ВолковMoney₪ 800
- אורי כהןItem
- Maya PeretzMoney₪ 1,000
Thank everyone who came, and add anyone else by hand
The first thank-you goes out with the album, to the guests recorded as having come. The thank-you page then counts who came and has not been thanked yet.
- Every thank-you in one place: sent, noted by hand or made by phone
- A warning before an automatic message follows a personal thank-you
- A text written for each language, never a machine translation
The guests who have not answered, in one ready list
Three ready rounds: save the date, no answer yet, thank-yous. Call from your own phone and mark each answer with a tap, or hand a round to a parent by private link.
- One tap records the outcome: coming, not coming, no answer, wrong number
- An answer taken by phone updates the list and the seating at once
- A shared link opens only the rounds you tick, and only for a while
Questions
Questions about gifts and thank-yous
Tap a question to see the answer
- No. What you note in the gift list is your own record, and it moves no money. We never accept, hold or pass on gift money.
- You, an editor, or the hosts themselves: the couple or the parents can record what each guest gave in their own role, without touching the guest list or the messages.
- Record it once and mark it as from the whole invitation. If you then type an amount for another member of that family, the list warns you.
- The thank-you round starts from the guests who came. You can add anyone else by hand, and their message thanks them for their good wishes instead of for being there.
- No. The reception desk is a paid add-on for the door on the night. The headcount you record afterwards in Attendance and gifts is your own final count, kept separately. The door marks show up next to it, and one tap carries them into your final count.
- In the panel, your event’s team sees it: owners and editors, and hosts, who record gifts too. A photo moderator and your guests never see the amounts. Every export of a file with personal data is written to the event’s activity log.
- Yes. The owner exports the whole event: one Excel file with each part on its own sheet, plus a PDF summary. The same Excel file can restore the event into a new, empty project.
Get early access
Early access and special conditions for early adopters.